Learn the Basics of Google Sheets: The Ultimate Guide

Xiaobai Software  2022-06-17 14: 00  read 101 views

Google Sheets is one of the most powerful spreadsheet programs, allowing you to store large data sets and perform complex calculations on them.It uses functions and formulas to perform these calculations on data stored in cells.

This makes a lot of work easier because you don't have to do any calculations manually.In short, if done correctly, it can save you a lot of time and effort.However, this is a complicated procedure.Read on to master the basics of this sometimes daunting program.

Why use this guide

Most beginners don't fully understand what Google Sheets does and don't know where to start.This guide will discuss how to set up a perfect working environment, use functions and formulas, and create charts in Google Sheets.

If you are a newbie, this guide will serve as an ideal starting point.However, if you have a little experience, you can start working on other more complex and useful Google Forms formulas.

Set up the perfect work environment in Google Sheets

For many users, the default size of cells in a spreadsheet may be too small or too large to hold the data properly.It's a good idea to change the look beforehand so your data looks more visually appealing and easy to read.Here are a few things you can do to change the look of your spreadsheet:

Change the size of a row or column in Google Sheets

There are two ways to resize a column or row in Google Sheets:

Method XNUMX: To resize a row or column on the fly, all you have to do is:

1. Hover your cursor over the edge of a column or row header, indicated by a gray divider.Hover over the divider and the cursor's shape changes to a line with arrows on both sides.

2. Click and drag the cursor left or right or up or down, depending on whether you're resizing a column or a row.

Method Two: This allows you to resize single and multiple rows or columns.Please follow the steps below:


1. Click a row or column header to select it.Use Shift + Left Click to select multiple columns or rows.

2. Right-click to open a drop-down menu.

3. Click the "Resize" option.This option may look different depending on the size of the row or column.Clicking it will open a small window that allows you to adjust your settings.


4. Type your desired size in the text box.

5. Click OK to save your changes.

Manage spreadsheets

Having multiple tabs in a spreadsheet is an easy way to divide up your data.It helps keep your worksheet organized and prevents you from slowing down when opening a worksheet with many formulas running at the same time.


To add a spreadsheet, just click the plus icon (+) in the lower left corner of the screen.This will create another tab in the same spreadsheet.Think of this as page numbers in a book.

Using two or more tabs in a spreadsheet can get confusing when you don't know which spreadsheet tab contains what data.One solution to this problem is to rename the labels.


need to be able to do this:

1. Right-click the label whose name you want to change.A drop-down menu will appear.

2. Click "Rename" and enter a name for the label.

3. Press the Enter key to save the changes.

To delete a spreadsheet label, right-click the desired label and select Delete from the drop-down menu.Google Forms will ask you to confirm.Click "OK" and it will remove the label.

Use functions in spreadsheets

If you're new to Google Sheets, functions are some of the basics you should strive to learn, as they are powerful predefined formulas that allow you to perform calculations in spreadsheets.There are three ways to enter functions in a spreadsheet:


Method XNUMX: Select the cell where you want to enter the function in the first method.Then click on the fx text field and enter the function there.

Method XNUMX: Enter the function directly in the cell.

Method XNUMX: Follow the steps below to use the function through the Insert menu.


1. Click "Insert" on the top bar.

2. Select a function from the drop-down menu.

3. Click All, and then look for the function you want in the list.

4. Click the function you want to add it to the cell.

understand syntax

Every formula follows a specific syntax, and deviations from this syntax can cause the formula to not work at all.Although many functions operate with different syntaxes, many functions use similar methods of computation.Here is the syntax for most formulas in Google Sheets:

=FUNCTION(argument_1, argument_2,...)

Function is the function name, toGoogle SheetsIndicate the calculation you wish to perform.

Arguments are the arguments that the function uses to return the result.

Operators in Google Sheets

A formula can use several different operators in its parameters.These include:

Arithmetic operators: These operators are used to perform mathematical calculations such as addition, subtraction, multiplication, and division.

Comparison Operators: These operators are used to compare values ​​and return logical expressions such as TRUE or FALSE.

Concatenation Operators: These operators are used to concatenate multiple strings into one. Google Sheets also has a CONCATENATE function.

Reference operators: These operators are used to create Google Sheets formulas.These can also be used to display and connect data ranges.

Insert charts in your spreadsheet

When working with those who might want to see results quickly, simply entering data is not enough.Huge spreadsheets can be tedious to analyze, so you can use Google Sheet's handy charting feature to make the data easier to read.

Here are the steps you need to follow to create a chart in Sheet:

1. Select the cell that contains the data you want to add to the chart.This will be indicated by a blue outline around the cell.

2. Click "Insert" on the top bar.

3. In the drop-down menu, select Chart.

4. A sidebar will appear on the right side of the screen.

5. Check the box under Chart Type and select the chart you want to create.

6. Once done, feel free to use the cross (X) to close the sidebar.

You can customize colors, fonts, styles, backgrounds, and other features by going to the "Customize" tab in the diagram editor.

Continue to learn Google Sheets

Now that you have the basics down, you can start building spreadsheets.However, it takes a few years to become a true Google Sheets expert.Keep practicing, and as you master this powerful program, your productivity will greatly increase.


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