How to use the Calendar app on Windows 11

Xiaobai Software  2023-09-18 17: 10  read 89 views

Windows 11 has a ton of underused tools that can only improve people's lives if they started using them yesterday.One of them is the Calendar app, which is an upgraded version of the Calendar app in Windows 10 and its earlier versions.

With the Calendar app on Windows 11, you can do everything from creating event reminders to setting up schedules without the complexity of using third-party apps.So, let’s take a look at all the ways to use the Calendar app on Windows 11.


1. Install and set up a calendar account on Windows 11

If you want to set up an account on Windows 11, you first need to check whether the calendar app is installed on your computer.

If you don't have the app installed, follow these steps to get it now:

1. Launch the Microsoft Store app.

2. Enter "Mail & Calendar" in the search bar at the top, and then select Microsoft's "Mail & Calendar" app, as shown in the image below.

3. Click "Install" to get the app on Windows 11.


After completing the above steps, the Calendar app on Windows 11 will start installing in a few seconds.From here, log into the app with your Microsoft account and start using the app.

After the installation is complete, you can find the app from the Start menu search bar, taskbar, or add the app to the Windows Start menu.

2. Schedule events on your calendar

Perhaps the most obvious and most overlooked feature of the Windows Calendar app is the event scheduler.This makes sense given the wide variety of scheduling and reminder apps available online today.

But if you're a regular Windows user, you can skip the third-party apps and use Microsoft's free Calendar app.The specific method is as follows:

1. After downloading the app, go to the Start menu search bar, type "calendar" and select the best match.

2. Enter your account information and log in to use all functions of the app.

3. After entering "Calendar", click on any date you want to set a reminder, and a window will pop up immediately.

4. Now you can fill in all the event details by entering the event name, time and even event location.

5. Click "Save" to consolidate the information, and you're good to go.


After following the steps above to create an event, you will receive a notification for the specified date as shown below:


3. Use the calendar function

When you first log in and start using the Calendar app, you'll notice that there are many previous default calendars on the app.You can add more calendars.

To add a new calendar, click on the Add Calendar option in the lower left corner.

In the newly opened Add Calendar dialog box, you can choose from a range of calendar options: Holiday Calendar, Sports, NBA, NHL, and more.For example, click on "Holiday Calendar" and then select a country.


Now go back to the calendar and you will see that all the important festival dates are marked as holidays among the famous festivals.In our example, Labor Day is an important holiday in the United States, and its date is marked differently from other holidays.

Of course, you are also free to add multiple festival calendars like this, whether they are festivals in different countries or sports events.


Our only advice, though, is not to add too many calendars at once; it can quickly become complex and defeat the purpose of using a calendar in the first place.

4. Sync your calendar with other devices

You can also use Calendar with other applications on your computer, such as Outlook, iCloud, or Google.Click the Settings icon in the lower left corner and select Manage Account.


Apart from this, the calendar app also provides a unique way to select language and multiple different calendars such as Hijri, Saka Hera, etc.So you should definitely use these settings to choose the one that works best for you.

5. Set reminders and send invitations

After marking an event on the calendar app, you can also edit the event and add reminders to keep abreast of the event's progress; reminders can be set to 1 week ago, 1 day ago, 5 minutes ago, 1 minute ago, etc.

To invite others to your meeting, simply go to the People section and click the Contacts icon.From there, start typing in your saved contacts, then select the best match to add and send the invitation.


Another handy feature is Duplicate, located just above the People section.Just click the Repeat icon, select how often you want the event or reminder to repeat (weekly, monthly, or yearly), and enter the date and time.That's it, your event will repeat from here on out unless you cancel manually.


Use Calendar on a Windows 11 PC

This is the Calendar app on Windows 11.While it's not as feature-rich as many productivity tools, its simplicity does add to your convenience.

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